Job Description

Job Title: Emergency Preparedness Specialist Organization: City of New York Overview NYC Aging’s Office of Emergency Preparedness and Response (OEPR) seeks an Emergency Preparedness Specialist to support the management of the Continuity of Operations Plan (COOP), Emergency Preparedness and Response Plan, and Provider Emergency Plan templates utilizing various Mass Notification Systems such as the Learning Management System (LMS), Provider Data Portal (PDP) and Portal for Reports Information, Surveys and Metrics (PRISM). Responsibilities Maintain and manage various databases, including confidential client systems and Mass Notification Systems. Use specialized software for operations planning, training, and data reporting, such as Sustainable Planner, Salesforce-based tools, LMS, PDP, and PRISM. Assist Senior Director and Director with preparing the service provider network to operate as Cooling Centers during citywide Emergency Heat plan activations. Prepare messages and announcements for dissemination to service providers and clients. Manage the Automated External Defibrillator (AED) CPR program, databases, and relevant contracts along with all aspects of training and maintenance. Monitor NYC Emergency Management (NYCEM) Watch Command alerts, social media, and local news for incidents affecting older adults, including fires, utility outages, vacate orders, and crime or accident victims. Monitor contact information of the Provider network and NYC Aging Staff and report outdated information to the appropriate internal units for correction. Create forms, reports, charts, and tables using Microsoft Office (Excel, Word) or other in-house tailored software tools to report information when requested. Develop and deliver PowerPoint presentations for preseason webinars to provider networks and agency partners. Collect and analyze data from various sources; follow up with internal and external partners to obtain missing or late information. Send mass communications to service providers via email, text, and robocall notifications. Support OEPR’s mission to strengthen emergency response capacity for vulnerable populations. Maintain and update databases with the most current information as needed. Submit monthly reports to supervisor detailing activities and progress. Minimum Qualifications A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities related to the duties described above; or High school graduation or equivalent and six years of experience in community work or community centered activities related to the duties as described above; or Education and/or experience equivalent to the above, with at least one year of the experience described in the first bullet. Preferred Skills Excellent writing skills and ability to develop documents based on proposed updates; strong verbal communication to engage diverse stakeholders. Proficiency in Microsoft Office; advanced Excel skills. Ability to learn and leverage software essential for OEPR’s operations. Strong analytical skills to synthesize data and develop best practices. Formal experience in emergency management or related field is a plus. Self-directed and able to collaborate with NYC Aging units, other agencies, and community partners. Flexible availability to work extended hours, weekends, and holidays during emergencies and advisories preferred. Excellent organizational, problem-solving, and decision-making abilities. Ability to work independently with minimal supervision while maintaining high productivity. Experience working with older adults and low-income populations is a plus. High standard of accuracy and ability to deliver results under pressure. Public Service Loan Forgiveness As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at Residency Requirement New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy. Salary: $62,868.00 – $72,298.00 Seniority level Entry level Employment type Full-time Job function Other Industries Government Administration #J-18808-Ljbffr City of New York

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